what is SharePoint?
Portal Collaboration Software.
what is the difference between SharePoint Portal Server and Windows SharePoint
SharePoint Portal Server is the global portal offering features like global
navigation and searching. Windows SharePoint Services is more content
management based with document libraries and lists. You apply information to
certain areas within your portal from Windows SharePoint Services or directly
to portal areas.
what is a document library?
A document library is where you upload your core documents. They consist of a
row and column view with links to the documents. When the document is updated
so is the link on your site. You can also track metadata on your documents.
Metadata would consist of document properties.
what is a meeting workspace?
A meeting workspace is a place to store information, attendees, and tasks
related to a specific meeting.
what is a document workspace?
Document workspaces consist of information surrounding a single or multiple
what is a web part?
Web parts consist of xml queries to full SharePoint lists or document libraries.
You can also develop your own web parts and web part pages.
what is the difference between a document library and a form library?
Document libraries consist of your core documents. An example would be a word
document, excel, powerpoint, visio, pdf, etc… Form libraries consist of XML
what is a web part zone?
Web part zones are what your web parts reside in and help categorize your web
parts when designing a page.
how is security managed in SharePoint?
Security can be handled at the machine, domain, or sharepoint level.
how are web parts developed?
Web parts are developed in Visual Studio .Net. VS.Net offers many web part and
page templates and can also be downloaded from the Microsoft site.
what is a site definition?
It’s a methods for providing prepackaged site and list content.
what is a template?
A template is a pre-defined set of functions or settings that can be used over
time. There are many templates within SharePoint, Site Templates, Document
Templates, Document Library and List Templates.
how do you install web parts?
Web Parts should be distributed as a .CAB (cabinet) file using the MSI
what is CAML?
tands for Collaborative Application Markup Language and is an XML-based language
that is used in Microsoft Windows SharePoint Services to define sites and
lists, including, for example, fields, views, or forms, but CAML is also used
to define tables in the Windows SharePoint Services database during site
what is a DWP?
he file extension of a web part.
what is the GAC?
Global Assembly Cache folder on the server hosting SharePoint. You place your
assemblies there for web parts and services.
what are the differences between web part page gallery, site gallery, virtual
server gallery and online gallery?
Web Part Page Gallery is the default gallery that comes installed with
SharePoint. Site Gallery is specific to one site. Virtual Server gallery is
specific to that virtual server and online gallery are downloadable web parts
what is the difference between a site and a web?
The pages in a Web site generally cover one or more topics and are
interconnected through hyperlinks. Most Web sites have a home page as their
starting point. While a Web is simply a blank site with SharePoint
functionality built in; meaning you have to create the site from the ground up.
What is Microsoft Windows SharePoint Services? How is it related to
Microsoft Office SharePoint Server 2007?
Windows SharePoint Services is the solution that enables you to create Web
sites for information sharing and document collaboration. Windows SharePoint
Services — a key piece of the information worker infrastructure delivered in
Microsoft Windows Server 2003 — provides additional functionality to the
Microsoft Office system and other desktop applications, and it serves as a
platform for application development.
Office SharePoint Server 2007 builds on top of Windows SharePoint Services
3.0 to provide additional capabilities including collaboration, portal, search,
enterprise content management, business process and forms, and business
What is Microsoft SharePoint Portal Server?
SharePoint Portal Server is a portal server that connects people, teams, and
knowledge across business processes. SharePoint Portal Server integrates
information from various systems into one secure solution through single sign-on
and enterprise application integration capabilities. It provides flexible
deployment and management tools, and facilitates end-to-end collaboration
through data aggregation, organization, and searching. SharePoint Portal Server
also enables users to quickly find relevant information through customization
and personalization of portal content and layout as well as through audience
What is Microsoft Windows Services?
Microsoft Windows Services is the engine that allows administrators to create
Web sites for information sharing and document collaboration. Windows SharePoint
Services provides additional functionality to the Microsoft Office System and
other desktop applications, as well as serving as a plat form for application
development. SharePoint sites provide communities for team collaboration,
enabling users to work together on documents, tasks, and projects. The
environment for easy and flexible deployment, administration, and application
What is the relationship between Microsoft SharePoint Portal Server and
Microsoft Windows Services?
Microsoft SharePoint Products and Technologies (including SharePoint Portal
Server and Windows SharePoint Services) deliver highly scalable collaboration
solutions with flexible deployment and management tools. Windows SharePoint
Services provides sites for team collaboration, while Share Point Portal Server
connects these sites, people, and business processes—facilitating knowledge
sharing and smart organizations. SharePoint Portal Server also extends the
capabilities of Windows SharePoint Services by providing organizational and
management tools for SharePoint sites, and by enabling teams to publish
information to the entire organization.
Who is Office SharePoint Server 2007 designed for?
Office SharePoint Server 2007 can be used by information workers, IT
administrators, and application developers.
What are the main benefits of Office SharePoint Server 2007?
SharePoint Server 2007 provides a single integrated platform to manage intranet,
extranet, and Internet applications across the enterprise.
* Business users
gain greater control over the storage, security, distribution, and management of
their electronic content, with tools that are easy to use and tightly integrated
into familiar, everyday applications.
* Organizations can accelerate shared
business processes with customers and partners across organizational boundaries
using InfoPath Forms Services–driven solutions.
* Information workers can
find information and people efficiently and easily through the facilitated
information-sharing functionality and simplified content publishing. In
addition, access to back-end data is achieved easily through a browser, and
views into this data can be personalized.
* Administrators have powerful
tools at their fingertips that ease deployment, management, and system
administration, so they can spend more time on strategic tasks.
have a rich platform to build a new class of applications, called Office
Business Applications, that combine powerful developer functionality with the
flexibility and ease of deployment of Office SharePoint Server 2007. Through the
use of out-of-the-box application services, developers can build richer
applications with less code.
What is the difference between Microsoft Office SharePoint Server 2007 for
Internet sites and Microsoft Office SharePoint Server 2007?
Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft
Office SharePoint Server 2007 have identical feature functionality. While the
feature functionality is similar, the usage rights are different.
If you are creating an Internet, or Extranet, facing website, it is
recommended that you use Microsoft Office SharePoint Server 2007 for Internet
sites which does not require the purchase client access licenses. Websites
hosted using an “Internet sites” edition can only be used for Internet facing
websites and all content, information, and applications must be accessible to
non-employees. Websites hosted using an “Internet sites” edition cannot be
accessed by employees creating, sharing, or collaborating on content which is
solely for internal use only, such as an Intranet Portal scenario. See the
previous section on licensing for more information on the usage scenarios.
What suites of the 2007 Microsoft Office system work with Office SharePoint
Office Outlook 2007 provides bidirectional offline synchronization with
SharePoint document libraries, discussion groups, contacts, calendars, and
Microsoft Office Groove 2007, included as part of Microsoft Office Enterprise
2007, will enable bidirectional offline synchronization with SharePoint document
Features such as the document panel and the ability to publish to Excel
Services will only be enabled when using Microsoft Office Professional Plus
2007or Office Enterprise 2007.
Excel Services will only work with documents saved in the new Office Excel
2007 file format (XLSX).
How do I invite users to join a Windows SharePoint Services Site? Is the
SharePoint-based Web sites can be password-protected to restrict access to
registered users, who are invited to join via e-mail. In addition, the site
administrator can restrict certain members' roles by assigning different
permission levels to view post and edit.
Can I post any kind of document?
You can post documents in many formats, including .pdf, .htm and .doc. In
addition, if you are using Microsoft Office XP, you can save documents directly
to your Windows SharePoint Services site.
Can I download information directly from a SharePoint site to a personal
digital assistant (PDA)?
No you cannot. However, you can exchange contact information lists with
How long does it take to set up the initial team Web site?
It only takes a few minutes to create a complete Web site. Preformatted forms
let you and your team members contribute to the site by filling out lists.
Standard forms include announcements, events, contacts, tasks, surveys,
discussions and links.
Can I create custom templates?
Yes you can. You can have templates for business plans, doctor's office,
lawyer's office etc.
How can I make my site public? By default, all sites are created
If you want your site to be a public Web site, enable anonymous access for
the entire site. Then you can give out your URL to anybody in your business
card, e-mail or any other marketing material. The URL for your Web site will
Hence, please take special care to name your site.
These Web sites are
ideal for information and knowledge intensive sites and/or sites where you need
to have shared Web workspace.
Remember: Under each parent Web site, you can
create up to 10 sub-sites each with unique permissions, settings and security
How do the sub sites work?
You can create a sub site for various categories. For example:
Departments - finance, marketing, IT
* Products - electrical, mechanical,
* Projects - Trey Research, Department of Transportation,
* Team - Retention team, BPR team
* Clients - new clients, old
* Suppliers - Supplier 1, Supplier 2, Supplier 3
* Customers -
Customer A, Customer B, Customer C
* Real estate - property A, property B
The URLs for each will be, for example:
You can keep track of permissions for each team separately so that access is
restricted while maintaining global access to the parent site.
How do I make my site non-restricted?
If you want your site to have anonymous access enabled (i.e., you want to
treat it like any site on the Internet that does not ask you to provide a user
name and password to see the content of the site), follow these simple
# Login as an administrator
# Click on site settings
# Click on
Go to Site Administration
# Click on Manage anonymous access
# Choose one
of the three conditions on what Anonymous users can access:
** Entire Web
** Lists and libraries
Default condition is nothing; your site has restricted access. The default
conditions allow you to create a secure site for your Web site.
Can I get domain name for my Web site?
Unfortunately, no. At this point, we don't offer domain names for SharePoint
sites. But very soon we will be making this available for all our SharePoint
site customers. Please keep checking this page for further update on this.
Meanwhile, we suggest you go ahead and set up your site and create content for
What are picture libraries?
Picture libraries allow you to access a photo album and view it as a slide
show or thumbnails or a film strip. You can have separate folder for each event,
What are the advantages of a hosted SharePoint vs. one that is on an
* No hardware investment, i.e. lower costs
* No software to download -
ready to start from the word go
* No IT resources - Anyone who has used a Web
program like Hotmail can use it
* Faster deployment
Can I ask users outside of my organization to participate in my Windows
SharePoint Services site?
Yes. You can manage this process using the Administration Site Settings.
Simply add users via their e-mail alias and assign permissions such as Reader or
Are there any IT requirements or downloads required to set up my SharePoint
No. You do not need to download any code or plan for any IT support. Simply
complete the on-line signup process and provide us your current and correct
email address. Once you have successfully signed up and your site has been
provisioned, we will send a confirmation to the email address you provided.
I am located outside of the United States. Are there any restrictions or
requirements for accessing the Windows SharePoint Services?
No. There are no system or bandwidth limitations for international trial
users. Additionally language packs have been installed which allow users to set
up sub-webs in languages other than English. These include: Arabic, Danish,
Dutch, Finnish, French, German, Hebrew, Italian, Japanese, Polish, Portuguese
(Brazilian), Spanish and Swedish.
Are there any browser recommendations?
Yes. Microsoft recommends using the following browsers for viewing and
editing Windows SharePoint Services sites: Microsoft Internet Explorer 5.01 with
Service Pack 2, Microsoft Internet Explorer 5.5 with Service Pack 2, Internet
Explorer 6, Netscape Navigator 6.2 or later.
What security levels are assigned to users?
Security levels are assigned by the administrator who is adding the user.
There are four levels by default and additional levels can be composed as
* Reader - Has read-only access to the Web site.
- Can add content to existing document libraries and lists.
* Web Designer -
Can create lists and document libraries and customize pages in the Web
* Administrator - Has full control of the Web site.
How secure are Windows SharePoint Services sites hosted by Microsoft?
Microsoft Windows SharePoint Services Technical security measures provide
firewall protection, intrusion detection, and web-publishing rules. The
Microsoft operation center team tests and deploys software updates in order to
maintain the highest level of security and software reliability. Software
hot-fixes and service packs are tested and deployed based on their priority and
level of risk. Security related hot-fixes are rapidly deployed into the
environment to address current threats. A comprehensive software validation
activity ensures software stability through regression testing prior to
What is the difference between an Internet and an intranet site?
An internet site is a normal site that anyone on the internet can access
(e.g., www.msn.com, www.microsoft.com, etc.). You can set up a
site for your company that can be accessed by anyone without any user name and
An intranet (or internal network), though hosted on the Web, can only be
accessed by people who are members of the network. They need to have a login and
password that was assigned to them when they were added to the site by the site
What is a workspace?
A site or workspace is when you want a new place for collaborating on Web
pages, lists and document libraries. For example, you might create a site to
manage a new team or project, collaborate on a document or prepare for a
What are the various kinds of roles the users can have?
A user can be assigned one of the following roles
* Reader - Has read-only
access to the Web site.
* Contributor - Can add content to existing document
libraries and lists.
* Web Designer - Can create lists and document libraries
and customize pages in the Web site.
* Administrator - Has full control of
the Web site.
Can more than one person use the same login?
If the users sharing that login will have the same permissions and there is
no fear of them sharing a password, then yes. Otherwise, this is
How customizable is the user-to-user access?
User permissions apply to an entire Web, not to documents themselves.
However, you can have additional sub webs that can optionally have their own
permissions. Each user can be given any of four default roles. Additional roles
can be defined by the administrator.
Can each user have access to their own calendar?
Yes there are two ways to do this,
* by creating a calendar for each user,
* by creating a calendar with a view for each user
How many files can I upload?
There is no restriction in place except that any storage consumed beyond that
provided by the base offering may have an additional monthly charge associated
What types of files can I upload / post to the site?
The only files restricted are those ending with the following extensions:
.asa, .asp, .ida, .idc, .idq. Microsoft reserves the right to add
additional file types to this listing at any time. Also, no content that
violates the terms of service may be uploaded or posted to the site.
Can SharePoint be linked to an external data source?
SharePoint data can be opened with Access and Excel as an external data
source. Thus, SharePoint can be referenced as an external data source.
SharePoint itself cannot reference an external data source.
Can SharePoint be linked to a SQL database?
This is possible via a custom application, but it not natively supported by
SharePoint or SQL Server.
Can I customize my Windows SharePoint Services site?
YES! Windows SharePoint Services makes updating sites and their content from
the browser easier then ever.
SharePoint includes tools that let you create custom lists, calendars, page
views, etc. You can apply a theme; add List, Survey and Document Library Web
Parts to a page; create personal views; change logos; connect Web Parts and
To fully customize your site, you can use Microsoft FrontPage 2003.
Specifically, you can use FrontPage themes and shared borders, and also use
FrontPage to create photo galleries and top ten lists, utilize standard usage
reports, and integrate automatic Web content.
Will Microsoft Office SharePoint Server 2007 run on a 64-bit version of
Windows SharePoint Services 3.0, Office SharePoint Server 2007, Office Forms
Server 2007, and Office SharePoint Server 2007 for Search will support 64-bit
versions of Windows Server 2003.
How Office SharePoint Server 2007 can help you?
SharePoint Server 2007 can help us:
Manage content and streamline processes. Comprehensively manage and control
unstructured content like Microsoft Office documents, Web pages, Portable
Document Format file (PDF) files, and e-mail messages. Streamline business
processes that are a drain on organizational productivity.
Improve business insight. Monitor your business, enable better-informed
decisions, and respond proactively to business events.
Find and share information more simply. Find information and expertise
wherever they are located. Share knowledge and simplify working with others
within and across organizational boundaries.
Empower IT to make a strategic impact. Increase responsiveness of IT to
business needs and reduce the number of platforms that have to be maintained by
supporting all the intranet, extranet, and Web applications across the
enterprise with one integrated platform.
Office SharePoint Server
2007 capabilities can help improve organizational effectiveness by connecting
people, processes, and information.
Office SharePoint Server 2007 provides these capabilities in an integrated
server offering, so your organization doesn't have to integrate fragmented
technology solutions itself.
What are the features that the portal components of Office SharePoint
Server 2007 include?
The portal components of Office SharePoint Server 2007 include features that
are especially useful for designing, deploying, and managing enterprise intranet
portals, corporate Internet Web sites, and divisional portal sites. The portal
components make it easier to connect to people within the organization who have
the right skills, knowledge, and project experience.
What are the advanced features of MOSS 2007?
* User Interface (UI) and navigation enhancements
* Document management
* The new Workflow engine
* Office 2007 Integration
New Web Parts
* New Site-type templates
* Enhancements to List
* Web Content Management
* Business Data Catalog
* Report Center
* Records Management
Intelligence and Excel Server
* Forms Server and InfoPath
* Alternate authentication providers and Forms-based
What are the features of the new
Content management in Office SharePoint 2007?
The new and enhanced content management features in Office SharePoint Server
2007 fall within three areas:
* Document management
* Records management
* Web content management
Office SharePoint Server 2007 builds on the
core document management functionality provided by Windows SharePoint Services
3.0, including check in and check out, versioning, metadata, and role-based
granular access controls. Organizations can use this functionality to deliver
enhanced authoring, business document processing, Web content management and
publishing, records management, policy management, and support for multilingual
Does a SharePoint Web site include search functionality?
Yes. SharePoint Team Services provides a powerful text-based search feature
that helps you find documents and information fast.
Write the features of the search component of Office SharePoint Server
The search component of Office SharePoint Server 2007 has been significantly
enhanced by this release of SharePoint Products and Technologies. New features
* A consistent and familiar search experience.
relevance of search results.
* New functions to search for people and
* Ability to index and search data in line-of-business
* Improved manageability and extensibility.
What are the benefits of Microsoft Office SharePoint Server 2007?
Provide a simple, familiar, and consistent user experience.
* Boost employee
productivity by simplifying everyday business activities.
* Help meet
regulatory requirements through comprehensive control over content.
Effectively manage and repurpose content to gain increased business value.
Simplify organization-wide access to both structured and unstructured
information across disparate systems.
* Connect people with information and
* Accelerate shared business processes across organizational
* Share business data without divulging sensitive
* Enable people to make better-informed decisions by presenting
business-critical information in one central location.
* Provide a single,
integrated platform to manage intranet, extranet, and Internet applications
across the enterprise.
Will SharePoint Portal Server and Team Services ever merge?
The products will come together because they are both developed by the Office
What does partial trust mean the Web Part developer?
If an assembly is installed into the BIN directory, the code must be ensured
that provides error handling in the event that required permissions are not
available. Otherwise, unhandled security exceptions may cause the Web Part to
fail and may affect page rendering on the page where the Web Part appears.
How can I raise the trust level for assemblies installed in the BIN
Windows SharePoint Services can use any of the following three options from
ASP.NET and the CLR to provide assemblies installed in the BIN directory with
sufficient permissions. The following table outlines the implications and
requirements for each option.
Option Pros Cons
Increase the trust level for the entire virtual server. For more information,
see "Setting the trust level for a virtual server" Easy to implement.
In a development environment, increasing the trust level allows you to test
an assembly with increased permissions while allowing you to recompile
assemblies directly into the BIN directory without resetting IIS. This
option is least secure.
This option affects all assemblies used by the virtual server.
There is no
guarantee the destination server has the required trust level. Therefore, Web
Parts may not work once installed on the destination server.
Create a custom policy file for your assemblies. For more information, see
"How do I create a custom policy file?" Recommended approach.
This option is most secure.
An assembly can operate with a unique policy that meets the minimum
permission requirements for the assembly.
By creating a custom security policy, you can ensure the destination server
can run your Web Parts.
Requires the most configuration of all three options.
assemblies in the GAC
Easy to implement.
This grants Full trust to your assembly without
affecting the trust level of assemblies installed in the BIN
This option is less secure.
Assemblies installed in the GAC are available to all virtual servers and
applications on a server running Windows SharePoint Services. This could
represent a potential security risk as it potentially grants a higher level of
permission to your assembly across a larger scope than necessary
In a development environment, you must reset IIS every time you recompile
Licensing issues may arise due to the global availability of your
Does SharePoint work with NFS?
Yes and no. It can crawl documents on an NFS volume, but the sharepoint
database or logs cannot be stored there.
How is SharePoint Portal Server different from the Site Server?
Site Server has search capabilities but these are more advanced using
SharePoint. SPS uses digital dashboard technology which
provides a nice
interface for creating web parts and showing them on dashboards (pages). SS
doesn't have anything as advanced as that. The biggest difference would be SPS
document management features which also integrate with web folders and MS
What would you like to see in the next version of SharePoint?
A few suggestions:
# SPS and STS on same machine
# Tree view of Categories and Folders
General Discussion Web Part
# Personalization of Dashboards
# Email to say WHY a document has been rejected for Approval
# More ways to customize the interface
# Backup and restore an
# Filter for Visio
# Better way to track activity
Why Sharepoint is not a viable solution for enterprise wide
Document management does not scale beyond a single server, but scales great
within a single server. For example, a quad Xeon machine with 4GB of RAM works
great for a document management server that has about 900,000 - 1,000,000
document, but if you need to store 50,000,000 document and want to have them all
in one single workspace then it does not scale at all. If you need a scenario
like this, you need to plan your deployment right and it should scale for you,
it just does not right out of the box.
If you are using your server as a
portal and search server most for the most part it scales great. You can have
many different servers crawl content sources and have separate servers searching
and serving the content.
If you have < 750,000 documents per server and fewer than 4 content
sources and fewer than 50,000 users, SPS should scale just fine for your needs
with the proper planning.
What are the actual advantages of SharePoint Portal Services (SPS) over
SharePoint Team Services (STS)?
SharePoint Portal Services (SPS) has MUCH better document management. It has
check-in, check-out, versioning, approval, publishing, subscriptions,
categories, etc. STS does not have these features, or they are very scaled back.
SharePoint team Services (SPS) has a better search engine, and can crawl
multiple content sources. STS cannot. STS is easier to manage and much better
for a team environment where there is not much Document Management going on. SPS
is better for an organization, or where Document Management is crucial.
How Does SharePoint work?
The browser sends a DAV packet to IIS asking to perform a document check in.
PKMDASL.DLL, an ISAPI DLL, parses the packet and sees that it has the
proprietary INVOKE command. Because of the existence of this command, the packet
is passed off to msdmserv.exe, who in turn processes the packet and uses EXOLEDB
to access the WSS, perform the operation and send the results back to the user
in the form of XML.
How do I open an older version of a document?
Normally, all previous versions are located in the shadow, so if you right
click a published document from within the web folders, go to properties and
then the third tab, versions you can view older versions.
If you want to do this in code:
strURL = "url of the last
Set oVersion = New PKMCDO.KnowledgeVersion
Set oVersion = Nothing
prmRS will contain a recordset, which contains the url to
the old versions in the shadow.
Why do the workspace virtual directories show the error “stop sign” symbol
in the IIS snap-in?
If World Wide Web Publishing Service (W3SVC) starts before Microsoft Exchange
Information Store (MSExchangeIS), “stop sign” symbols appear under the Default
Web Site folder of the Internet Information Services console in Microsoft
Management Console (MMC).
There is a dependency between the local paths of the SharePoint Portal Server
virtual directories and the MSExchangeIS. You must start MSExchangeIS first,
followed by W3SVC.
Complete the following steps to prevent the stop signs from appearing each
time you restart:
# Change the Startup type for W3SVC to Manual.
# Restart the server. The
MSExchangeIS service starts automatically.
# Start W3SVC.
What newsgroups are available?
There are two,
* microsoft.public.sharepoint.portalserver and
What is SharePoint from a Technical Perspective?
Technically SharePoint illustrates neatly what Microsoft's .net strategy is
all about: integrating Windows with the Web. Microsoft has previously made
accessing stuff on a PC easier, (Windows) then on a network (NT) and now on the
web (.NET). SharePoint is an application written to let a user access a web
accessible directory tree called the Web Storage System.
SharePoint was written with a set of technologies that allow the programmer
to pass data, functions, parameters over HTTP, the web's medium. These are XML,
XSL and SOAP, to name a few I understand the basics of!
To the user it looks easy, like Hotmail, but every time they click a button
or a link, a lot has to happen behind the scenes to do what they want to do
quickly and powerfully. Not as easy as you might think, but SharePoint does it
for you. Accessing this Web storage system and the server itself is also done
using technologies like ADO, CDO, PKMCDO, LDAP, DDSC, ADSC. More on these later.
SharePoint is a great example of how the Internet Platform can be extended and
integrated into an existing well adopted technology, Windows.
What is SharePoint from an Administration Perspective?
Administering SharePoint mainly consists of setting it up, which is much
easier than you expect, adding the content, which can be just dragging and
dropping in whole directory structures and files, and then organizing the files
better by giving them categories or other metadata. This is done either through
the Web interface or through the SharePoint Client: a program what means you can
access SharePoint as a Web folder and then right-click files to select options
like "edit profile". Or add files by dragging them in individually or in bulk.
Setting the security is also important, using NT accounts, either NT4 or
Active Directory (or both in mixed mode) you can give users access to
files/folders the same way as you do in standard Windows. Users can be grouped
and the groups given access privileges to help manage this better. Also
SharePoint has 3 Roles that a User or Group can be given on a particular item.
Readers can see the item (i.e. document/file or folder) but not change it,
Authors can see and edit items and coordinators can set security privileges for
the part of the system they have control over. Thus, you could set 12 different
coordinators for 12 different folder trees, and they could manage who can do
what within that area only.
What is SharePoint from a Users Perspective?
From a Users perspective SharePoint is a way of making documents and folders
on the Windows platform accessible over the web. The user visits the SharePoint
Portal web page, and from there they can add documents, change documents &
delete documents. Through this Portal, these documents are now available for
discussion, collaboration, versioning and being managed through a workflow.
Hence the name "Share-Point". Details about the document can be saved too, such
as: who wrote it, when, for whom, its size, and version, category or target
audience. These can then be used to find the document through SharePoint's
Search facility. Even documents not "in" SharePoint can be included in the
search engine's index so they become part of the portal. All in all, it's a
great way to get stuff up on the web for users with average technical skills,
and for administrators to manage the content.
What are the various Sharepoint 2003 and Exchange integration points?
Link to Outlook This is a button on contacts or events lists that
lets Outlook 2003 add a pst file named Sharepoint Folders and it links to the
data on the site. It’s read-only, but you could make the home page for that PST
be the Sharepoint site for easier viewing. The link to outlook feature seems
more to be where some can public a calendar, but not want too much
collaboration. For example, a holiday schedule, company meeting schedule, etc,
can be made available for people to be able to view from Outlook without having
to go to a web browser. Another nice thing about OL2K3 is that you can compare
these calendars with others side by side.
Searching Public Folders
With SPS you can index Exchange’s public
folders with the search engine so that all that precious public folder content
is searchable. You’ll want to look at content sources and indexing in Sharepoint
Displaying Public Folders in a web part
Since exchange web-enables
public folders, you can create a web part that displays that content. IE, http://exchangeserver/Public/IT/Helpdesk
will display the IT/Helpdesk public folder via OWA. So you add the Page Viewer
web part to a page and point it at that URL. The key here is to add
?cmd=contents to the end of the url if you don’t want the navigator pane on the
Smart web parts
Some of the web parts that come with SPS allow you
to add a web part to a page that actually takes the users outlook info
(calendar, inbox, contacts, tasks) and put them into the page.
Can SharePoint compare two document versions?
"In Word 2003, you can compare documents side by side. Open two documents.
Then, from the Window menu of one of them, select the Compare Side By Side
command. If you have only two documents open, the command will automatically
choose to compare them. If you have three or more documents open, you'll have to
select which document to compare with the current file.
A floating toolbar with two buttons will open. If the button on the left is
selected, Word will scroll both documents at the same time. Press the button on
the right side of the toolbar to return to where the cursor was located when you
What are the integration differences between SPS 2003 and the various
SPS webpage can detect you have installed the Office 2003 and run local dll
to implement some SPS function, e.g. multi-file upload only works when you have
office 2003 installed.
Integration with Office XP is gone.
You will get guys telling you that you can integrate with SPSv2 if you
install a backwards compatible document library - but that’s really just putting
a bit of SPS 2001 on the server.
Believe me, check-in, check-out, which are themselves very basic, are not
available from inside Office XP, or even from the context menu in Windows
The ONLY option you have is to use the web interface to check-in or